External Print allows companies using Pagero e-invoice to send all their invoices electronically, regardless of whether the recipient can receive e-invoices or not. Recipients who can receive invoices electronically receive an e-invoice and those who can’t get a paper invoice. External Print is the first step towards eventually only sending e-invoices.
This is how Pagero External Print works:
Pagero e-invoice has a directory of your customers who can receive invoices electronically. You manage the directory yourself via a convenient web interface. Your accounting system doesn’t need to know which customers can receive electronically. The invoices are created just like normal.
1. Create your invoices in the accounting system.
2. Send them off using Pagero e-invoice.
3. Pagero sorts your invoices into two “piles” – one electronic and one for printing.
4. The electronic invoices are sent direct to the correct recipient.
5. The print invoices are sent on to an external partner, who specialises in provision of print flows. They print, envelop and post the invoices and the recipients receive the invoice as an ordinary paper invoice. This allows your company to send all its invoices via Pagero, regardless of whether the recipients can receive e-invoices or not!
As a customer of Pagero you will have access to a user account where you can manage your invoice details. This includes Pagero’s recipient directory. Pagero automatically adds more and more of your customers who can receive e-invoices to its recipient directory. In this way more customers will gradually receive e-invoices from you, which means even lower costs at your end.
Here is more information about Pagero External Print. (PDF)