Our e-archive service gives you instant access to all your invoices,
in the right format, in the way you prefer and according to existing regulations.
Access for as long as required
All invoices in the correct format
All invoices in the same place
Easy-to-use search function
Access in the way you prefer
ACCESS FOR AS LONG AS REQUIRED
With the standard solution, all invoices and adherent appendixes that a company processes in Pagero Online can be accessed for 90 days. If you are using our e-archive service, all invoices will be accessible and stored for as long as international laws and regulations require.
ALL INVOICES IN THE CORRECT FORMAT
All the invoices that your company processes in Pagero Online are saved in both the issuer’s and the recipient’s preferred format, as well as a readable PDF-file. This means that you can be certain that you will have access to the original invoice, which you need to fulfil auditing requirements. Different rules apply in different countries, and by saving the invoice in all formats, you will have access to the document that is considered as the original in every specific country.
ALL INVOICES IN THE SAME PLACE
In Pagero e-archive, all your invoices will be stored in the same place, which means that you no longer have to search for cross references in different systems or binders to be able to verify the authenticity of a transaction at a later stage. If your company also uses our e-order solution, the archived invoices will be linked to adherent order messages, which simplifies the administration process even more.
EASY-TO-USE SEARCH FUNCTION
Our e-archive solution is a functional tool to use to quickly and easily search for individual e-invoices and to get an overview of the company’s invoice history. Searches can be run from several different fields. You can for example search by invoice number, amount, recipient, invoice date, due date and recipient-ID. The search feature is available only to authorized personnel so you can be certain that no invoice information will fall into the wrong hands.
ACCESS IN THE WAY YOU PREFER
Based on the needs of your company, you can get access to you archive in different ways. All our customers can access the archive through Pagero Online. However, archive information for a certain time period can also be exported to an Excel-document, or we can send you all the documents over a secure connection (SFTP, HTTPS or AS2).
Our archive is VAT compliant for all European countries. If you administrate invoices in different countries, you do not have to think about which rules apply in which countries, we will handle that for you. Furthermore, we ensure that archived documents cannot be altered. It is also possible to attach a preservation signature to the archived documents, which is required in Italy and Hungary.