//Legal requirements
Legal requirements 2017-10-12T10:27:37+00:00

Legal requirements for e-invoices to the public sector in Europe

In more and more European countries, the public sector is embracing legal requirements for e-invoicing. To help our customers fulfil these requirements, Pagero is working actively to connect to the public sector in all countries in Europe that have legal demands for e-invoicing. Below you can read more about the countries in Europe where you can send e-invoices to the public sector via Pagero.

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Pagero approved for e-invoicing to the European Commission

Pagero is connected to e-Prior and through this cooperation all of our customers can send e-invoices to the European Commission and Institutions in the EU.

e-Prior allows the exchange of e-procurement documents between any Public Administration and its suppliers and covers all the post-award value chain (e-catalogue, e-request, e-ordering, e-fulfillment and e-invoicing).

Our customers create and send their invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the correct format (CEN BII).

Read more about e-Prior

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Pagero approved access point for e-invoicing to the Austrian public sector

From January 1st 2014, the Austrian public sector only accepts e-invoices from their suppliers. Invoices sent in other medias, including paper, fax or PDF in e-mail are rejected.

All our customers can fulfill this demand thanks to our integration with PEPPOL, which means that we support all the necessary format, protocols and legal requirements for delivering e-invoices to the Austrian public sector.

Our customers create and send their invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the correct format (CEN BII).

Read more about PEPPOL

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Belgium introduces e-invoicing via PEPPOL during fall 2016

In 2013, the Belgian federal government initiated a pilot project to test the feasibility of introducing B2G e-invoicing in Belgium and to identify key success factors for a broad adoption the country outside B2G area as well. The conclusion was that the proposed model would be too technically complex to reach success on a large scale at a reasonable cost.

The Belgian Government has therefore decided to use the PEPPOL network instead. The choice reduces the need for IT knowledge and facilitates implementation on a large scale. The adoption will start during fall 2016 and for all contracts signed with the public sector after January 1, 2017, it will be mandatory to send e-invoices via PEPPOL.

As part of Pagero’s plan to support this initiative, we have signed a separate PEPPOL agreement with Fedict (the Belgian federal public service for information and communication technology), the PEPPOL authority in Belgium since spring 2016.

Pagero’s customers can already now reach the public sector in Belgium via PEPPOL. Our clients create and send their invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the correct format.

Read more about Fedict

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Pagero approved for e-invoicing to the Danish Government

All government authorities in Denmark must be able to send and receive invoices electronically via NemHandel.

All our customers can fulfil this requirements since NemHandel’s directory of recipients (47 000+) is fully integrated with and searchable in Pagero Online.

Thanks to the integration, our customers can reach all recipients in the Danish public sector and also a very large number of private recipients in Denmark.

Our customers create and send their invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the correct format (OIOUBL).

Read more about NemHandel

Estonia introduces legal demands on e-invoicing from 1 November 2016

From 1st November 2016, the Estonian public sector will be obliged to receive e-invoices, and from 1st April 2017 it will be mandatory for the private sector to send invoices electronically to the public sector.

The decision to make e-invoicing compulsory for the public sector is in line with the EU directive 2014/55/EU, but also a step forward in implementing the Estonian overall digitalization plan and Government’s Action Program.

The official standards of e-invoices issued by banks, public authorities and corporations are regulated by the Estonian Ministry of Finance and the Estonian Accounting and VAT Acts.

Our customers can already now reach recipients within the public sector in Estonia through our partner Omniva. Our customers create and send their invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the correct format (Estonian e-invoice standard-compliant document, XML).

Read more about Omniva

Legal requirements on e-procurement in Finland from 2017

A new procurement law was introduced in Finland on the 1st of January 2017. The law contains various requirements for domestic procurement and procurement within the EU.

Domestic procurement including social welfare and healthcare are not included in the law. However, procurement within the EU where the EU thresholds are exceeded are included. The requirement will be introduced gradually between April 2017 and October 2018.

Our customers can reach recipients within the public sector in Finland via Pagero’s own network and our interoperability agreements. Customers create and send invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the correct format (Finvoice, TEAPPS).

Read more about the new procurement law in Finland

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France introduces legal demands on e-invoicing from 1 January 2017

The French government has decided that it will become mandatory to send e-invoices to all public entities in France from the 1st of January 2017.

This reform comes originally from the Law of Modernization of the Economy (LME) in 2008 and has been intensified by several decisions taken since then. In 2016, a presidential decree was issued, setting up a roadmap of deployment from the 1st of January 2017, based on company size:

  • 1st of January 2017 – large companies and public entities
  • 1st of January 2018 – medium-sized companies
  • 1st of January 2019 – SMEs
  • 1st of January 2020 – very small companies

The whole French public sector (around 78,000 public entities handling a volume of close to 100 million invoices annually) will receive the e-invoices through a centrally managed platform called CHORUS PRO, which is already operational for large corporations since 2010.

Pagero has made an integration towards CHORUS PRO and all companies affected by the legal requirement will be able to reach the French public sector through Pagero Online from the 1st of January 2017.

Read more about the French decree

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Germany introduces legal requirements for e-invoicing in November 2018

In July 2016, the German government introduced a bill for the mandatory use of e-invoicing by all suppliers to government authorities. The new requirements are expected to be introduced in November 2018. The bill proposes that it should be compulsory for the federal authorities of the public sector, (federal ministries and legislative bodies), to accept e-invoices.

The bill recommends that German legislation on e-invoicing should work to facilitate interoperability between different e-invoicing providers within the EU, and also stresses the importance of the e-invoicing legislation in the different German states to be as similar as possible.

The legal requirements are expected to apply to the whole German federal public sector from November 2019.

Pagero is following the development within the German public sector closely, and we already offer great digital communication possibilities for companies that are doing business in Germany.

Read more about the bill

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Pagero compliant for Italian government e-invoicing

From June 6th 2014, it is mandatory for all suppliers to the Italian government and municipalities to send e-invoices to them. The requirement will gradually be extended to include all entities within the Italian government and municipalities from March 30th 2015.

Our customers can fulfill this requirement thanks to our cooperation with Sogei, the sole supplier of IT services to the Italian MEF (the Ministry of Economy and Finances). Through this cooperation Pagero is an authorized supplier of e-invoice services in Italy.

Our customers create and send their invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the correct format (FatturaPA).

Thanks to our value added service Digital Signature, we fulfill the requirements that the Italian government imposes on the guarantee of authenticity and archiving of electronic documents (ref: Responsabile della Conservazione Sostitutiva – RDC).

Read more about Sogei

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The Netherlands introduces legal requirements for e-invoices at the end of 2016

At the annual Invoice Conference (Factuurcongres) in April 2016, the Dutch Ministry of Economic Affairs announced that it will become compulsory to send e-invoices to public authorities in the Netherlands from the end of 2016.

In anticipation of the conversion of the EU Directive (2014/55/EU) into national legislation, all new contracts with the Central Government in the Netherlands will include requirements to send invoices electronically from 1 January, 2017.

E-invoices to the Central Government can be sent in two ways:

  • Directly from the national e-invoicing hub Digipoort, primarily for certain specified EDI suppliers to the government with customer-specific requirements.
  • Via SimplerInvoicing, a network used more broadly, consisting of nine suppliers of e-ordering and e-invoicing services. SimplerIvoicing is also the PEPPOL authority in the Netherlands.

Pagero’s customers can now reach the public sector in the Netherlands via SimplerInvoicing. Our clients create and send their invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the correct format (UBL-SI).

Read more about SimplerInvoicing

Start sending e-invoices to the public sector in the Netherlands

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Pagero approved access point for e-invoicing to the Norwegian public sector

For all contracts signed with the public sector in Norway after July 1st 2012, it is a legal requirement to send e-invoices in the EHF format. From January 1st 2015, the same requirement applies to all suppliers to municipalities in Norway.

All our customers can fulfill these demands thanks to our integration with PEPPOL, which means that Pagero is an approved access point in accordance with Norwegian Difi’s (Direktoratet for forvaltning og IKT) standards.

Our customers create and send their invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the EHF format.

Read more about PEPPOL

Read more about Difi

Poland introduces legal requirements for e-invoicing during 2018

Poland introduces legal requirements to send e-invoices during a two-year transition period 2018-2020. From the 26th of November, 2018, the public sector in Poland must be ready to receive e-invoices and suppliers that send invoices to Polish public authorities should be able to send e-invoices the 1st of November, 2020 by the latest.

By the end of 2016, the Polish Ministry of Development (Ministerstwo Rozwoju) joined OpenPEPPOL, which was the first step in a Polish plan to build a new national e-invoicing standard based on PEPPOL’s services and standards.

All our customers can already now meet the upcoming requirements thanks to our integration with PEPPOL, which means that Pagero is an approved Access Point in accordance with the requirements of the Polish Ministry of Development.

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Pagero approved for e-invoicing to the Spanish Public Administration

From January 15th 2015, it is mandatory to send e-invoices to the Spanish Public Administration.

From this date, all invoices to the Spanish Public Administration have to be transmitted electronically through a general entry point (PGEF; Punto General de Entrada de Facturas), which has been designed to record copies and details of all invoice. This concerns all entities that are subject to the digital taxation decree in accordance with the current tax regulations in Spain.

All our customers can send e-invoices via Pagero Online to the Spanish Public Administration in the stipulated format Facturae 3.2.1 including digital signature and receipt handling.

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Pagero approved for e-invoicing to the Swedish Government

From July 1st 2008, the Swedish government must be able to handle inbound and outbound invoices electronically.

Pagero is an approved operator for e-invoicing to the Swedish government in accordance with SFTI’s validation rules, and we are on their White List (Vita listan).

Our customers create and send their invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the correct format (Svefaktura).

In 2012, ESV (The Swedish National Financial Management Authority) stipulated that government authorities shall also be able to handle the Sveorder and Svekatalog formats. Pagero supports both these formats.

Both ESV and SFTI also recommends that the PEPPOL infrastructure is used for e-trade. All our customers can fulfill this recommendation thanks to our integration with PEPPOL.

After an assessment commissioned by the Swedish Government, the Swedish National Financial Management Authority (ESV) decided in November 2015 that it will be mandatory for government agencies in Sweden to be able to use PEPPOL’s infrastructure. The requirement comes into force on November 1, 2018.

A large number of Swedish authorities are already registered as recipients in PEPPOL. They are listed at ESV’s webpage

Read more about SFTI

Read more about ESV

Read more about PEPPOL

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Pagero compliant with e-invoicing to Swiss Federal Council

From January 1st 2016, the Federal Council of Switzerland will require that suppliers to the federal administration send electronic invoices if the contract value exceeds 5,000 CHF.

Our customers can already fulfill this requirement thanks to our cooperation with our partner PostFinance.

Our customers create and send their invoices via Pagero Online as usual. The invoices are then automatically converted and delivered to the recipient in the correct format.

Read more about PostFinance

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Pagero approved for domestic e-invoicing in Turkey

Since the 1st of January 2014, companies that fulfill certain criteria must send their domestic invoices to companies that fulfill the same criteria electronically to the Turkish tax authorities (GIB). The commonly used means of doing this is to send the invoices via a so called private integrator (PI). PIs are selected companies that fulfill the tough criteria to send and receive e-invoices to and from GIB.

Pagero offers full compliance with GIB’s requirements thanks to our cooperation with Intecon, who acts as our PI in Turkey.

Our customers create their invoices in the ERP system as usual. They then send the invoices electronically to Intecon via our e-business network Pagero Online. In Pagero Online, the invoices are interpreted and converted to the correct format (UBL-TR XML) before they are forwarded to Intecon. Intecon applies a digital signature to the invoices, archives them on Turkish soil and sends them to GIB.

Read more about GIB

NHS mandates e-commerce via PEPPOL

In May 2014, the Department of Health in the UK published the NHS eProcurement Strategy, a policy document supporting the NHS Procurement Development Programme. A key element of the strategy is the mandating of e-commerce requiring the use of:

  • GS1 (for product coding, location coding, and data synchronization)
  • PEPPOL messaging standards (for purchase order, advice note and invoice messaging)

This is mandated both towards the NHS Trusts and all suppliers to the NHS and is implemented for hospitals through the NHS Standard Contract and for suppliers through the NHS Standard Terms and Conditions of Supply.

All public sector bodies are being strongly canvassed to only work with suppliers who can meet these requests as this also fulfils their strategic aims in increasing data accuracy and transparency and helps contribute towards their challenging sustainability agenda.

Pagero is a certified PEPPOL Access Point for the UK through the RM3784 Framework awarded by the Crown Commercial Services. Our customers can send and receive their documents via Pagero Online as usual. If needed, Pagero automatically converts them to comply with the PEPPOL standards.

NHS eProcurement Strategy