Fulfil auditors’ demands
With our services e-archive, digital signature and extended reports, you can be sure that you are compliant with the stipulations for auditing of your business.
E-archive gives you access to all your invoices in the correct format as long as you need
All invoices and adherent appendixes that a company processes in Pagero Online can be accessed for 90 days. If you are using our e-archive service, all invoices will be accessible and stored for as long as international laws and regulations require.
Furthermore, all the invoices are saved in both the issuer’s and the recipient’s preferred format, as well as a readable PDF-file. This means that you can be certain that you will have access to the original invoice, which you need to fulfil auditing requirements. Different rules apply in different countries, and by saving the invoice in all formats, you will have access to the document that is considered as the original in every specific country.
In Pagero e-archive, all your invoices will be stored in the same place, which means that you no longer have to search for cross references in different systems or binders to be able to verify the authenticity of a transaction at a later stage. Our e-archive solution is also a functional tool to use to quickly and easily search for individual e-invoices and to get an overview of the company’s invoice history.
Based on the needs of your company, you can get access to you archive in different ways. All our customers can access the archive through Pagero Online. However, archive information for a certain time period can also be exported to an Excel-document, or we can send you all the documents over a secure connection.
Our archive is VAT compliant for all European countries. Furthermore, we ensure that archived documents cannot be altered. It is also possible to attach a preservation signature to the archived documents, which is required in Italy and Hungary.
Digital signature for watertight e-archive and cross border invoicing
A digital signature is used to prove the authenticity of an electronic document. If a company sends e-invoices to a customer in a country where digital signatures are required, e-invoices are digitally signed to ensure its authenticity.
By using our service for digital signatures, you have a very good foundation for securing your auditing process.
The service is also very useful for companies that send e-invoices to or from countries that require digital signatures. Signing is performed in Pagero Online and you do not need to think about which signature should be used for a particular country; it is automatically selected by Pagero Online.
Extended reports for overview of your e-flows
Extended reports shows what has occurred in your user account so that you can attain increased overview and control. Also, information can easily be made available to auditors, supervisors or other personnel who do not have access to the ERP system, but need information about the company’s invoice processing.
The service gives you reports with information about transactions in your Pagero Online user account. The content and format can be tailored to your company’s specific requirements and are automatically sent to the e-mail accounts of authorized personnel at predefined intervals. An example of a report includes the following information; invoice volumes and invoice amounts, as well as how the invoices have been sent or received. For security reasons it is also possible to just receive an e-mail notification that a report is available for download from Pagero Online.