E-invoicing solutions

E-invoicing, or electronic invoicing, is the digital exchange of invoice documents between suppliers and buyers in a structured, machine-readable format. Unlike PDF invoices or scanned documents, true e-invoicing involves the direct transmission of structured invoice data between financial systems — eliminating manual processing entirely.

E-invoicing represents a significant advancement in financial operations, allowing businesses to automate the entire invoice lifecycle from creation to payment reconciliation. The structured data format enables seamless integration with accounting systems, ERP platforms, and other financial software.

Many countries worldwide are implementing mandatory e-invoicing requirements as part of digital transformation initiatives to increase tax compliance, reduce fraud, and improve economic transparency. These regulations vary significantly by region, creating complex compliance challenges for businesses operating internationally.

With Pagero's global compliance network, organizations can confidently meet these diverse requirements while gaining substantial operational benefits: reduced processing costs, minimized errors, accelerated payment cycles and improved supplier relationships — all contributing to more efficient financial operations.

Read more in our blog article: What is e-invoicing? 

Pagero stands out in the e-invoicing landscape as more than a service provider. We're a full-spectrum strategic partner in your business's digital transformation journey. These key differentiators provide unique value to our customers:

World's largest e-invoicing network

Pagero is built on the principles of openness and interoperability — connecting over 14 million businesses worldwide. This extensive reach creates unparalleled opportunities for seamless business document exchange across global markets.

Dual expertise in automation and compliance

Unlike providers who excel in either compliance or automation, Pagero delivers excellence in both domains through a single technological platform. This integrated approach enables businesses to achieve significant operational benefits without managing multiple solutions or vendors.

Industry-leading scalable technology

Our technology is purposefully designed for scalability, supporting business growth with turn-key entry into new markets. This architecture ensures that as your business expands, your e-invoicing capabilities can effortlessly grow alongside it.

Unmatched compliance capabilities

Pagero handles even the most complex compliance requirements with confidence and precision. Our deep expertise in global regulatory frameworks ensures businesses remain compliant across jurisdictions — eliminating compliance concerns regardless of complexity.

Active industry leadership

Beyond providing solutions, Pagero actively shapes the compliance landscape itself. Through collaborative work with government authorities and industry organizations such as Peppol, we help structure continuous transaction controls systems that balance the needs of both businesses and governments. We put your business ahead of the curve because we are helping to shape the curve itself.  

Yes. Pagero fully supports both B2B and B2G e-invoicing. Our network connects to your trading partners' systems as well as governmental e-invoicing portals. This integrated approach eliminates the need to manage multiple connections or interfaces. By connecting once to the Pagero Network, your organization can send and receive compliant e-invoices with any business partner or government entity — significantly reducing complexity and administrative burden.

E-invoicing creates a robust defense system against the costly threat of invoice fraud by establishing multiple security layers that paper and PDF processes simply can't match.

Through automated real-time validation checks, end-to-end encryption and tamper-proof digital signatures, e-invoicing prevents unauthorized alterations.

Unlike traditional methods where convincing fakes can easily slip through, e-invoicing requires secure authentication and automatically cross-references supplier details against purchase orders and delivery confirmations — instantly spotting discrepancies that human eyes might miss.

When businesses connect through the Pagero Network, they gain verified trading partner identities and standardized formats that eliminate vulnerabilities, transforming invoice processing from a security weakness into an overall business strength.

Pagero's global network supports businesses with international operations by ensuring document compliance across multiple jurisdictions. Our technology:

• Validates documents against country-specific legal requirements in real-time
• Adapts to local formatting, tax rules, and regulatory frameworks
• Connects seamlessly with trading partners worldwide through our network
• Maintains compliance with evolving e-invoicing mandates across different regions
• Provides centralized management of cross-border document flows

This multi-country capability eliminates the need for separate systems while ensuring all your business documents meet local requirements — anywhere your company operates.

If your customers or suppliers are not using e-invoicing, Pagero can still facilitate seamless document exchange. Our network accommodates various levels of digital maturity through multiple options:

• PDF conversion — We can convert PDFs into structured electronic formats that comply with relevant regulations
• Paper invoice processing through scanning services
• Web portal access for trading partners to send and receive documents electronically without implementing their own systems
• Supplier onboarding services to help your business partners transition to e-invoicing at their own pace

These capabilities ensure you can maintain compliant, efficient processes regardless of your trading partners' technical capabilities. As global e-invoicing mandates continue to expand, our solutions provide flexibility while supporting your partners' eventual transition to full electronic document exchange.

Pagero's network accepts invoices in virtually any format and converts them to the recipient's required format automatically. The system supports all electronic formats including PEPPOL BIS, UBL, cXML, and EDI, as well as PDF and paper invoices via our scanning service.

When an invoice enters our network, it undergoes format validation and is converted to the specific format required by the recipient — ensuring compliance with local regulations and the receiver's technical specifications.

For businesses dealing with multiple formats across different countries, Pagero manages these conversions seamlessly, eliminating the need for manual intervention or maintaining multiple integration points. This standardization process preserves all critical invoice data and ensures accurate delivery regardless of the original format.

The conversion process is fully automated, transparent, and maintains data integrity throughout the document's lifecycle.

Pagero offers comprehensive support for both implementation and ongoing compliance, ensuring a seamless experience for your business. Here's what you can expect:

Dedicated service: We provide tailored service packages designed to meet varying business needs. Our dedicated support team is available to assist you with any queries, ensuring timely and effective resolution.

Onboarding support: Our implementation process is structured to be straightforward and efficient. We guide you through each step, from initial setup to full integration, ensuring your systems are optimized for performance. Our experts work closely with you to understand your specific requirements and customize solutions accordingly.

Constant regulatory updates: Staying compliant is crucial, and Pagero ensures you are always up-to-date with the latest regulatory changes. We offer regular updates and proactive monitoring to keep your business compliant across different regions. Our team provides insights and guidance to navigate complex regulatory landscapes with confidence, which are available in different formats, from free guides to personalized support from our Compliance Center of Excellence. 

Pagero maintains comprehensive security protocols to safeguard invoice data throughout its lifecycle. Our infrastructure employs multiple layers of protection including end-to-end encryption for data both in transit and at rest, regular penetration testing, and continuous security monitoring.

Our platform complies with international security standards and certifications including ISO 27001 and 27701 for information security management, ISAE 3000 SOC2 and ISAE 3402 SOC1 for service organization controls and GDPR requirements for data protection. All data centers operate with redundant systems and undergo regular security audits.

Access controls implement the principle of least privilege, with multi-factor authentication and role-based permissions ensuring only authorized personnel can view sensitive information. Additionally, we maintain detailed audit trails of all system activities for accountability and transparency.

Pagero's security framework is regularly reviewed and updated to address emerging threats — ensuring your invoice data remains protected at all times.

We've designed our solutions to adapt to organizations of all sizes — from growing local businesses to global enterprises.

The best way to find out is through a personalized consultation. Our team will take the time to understand your specific challenges and show you exactly how our e-invoicing and compliance solutions can streamline your operations.

We'd be happy to walk you through a tailored demo focusing on the products most relevant to your organization. This hands-on approach helps you visualize how Pagero can connect your business processes more effectively.

Get in touch with us today!